The Budget Control Tool was developed to centralize and streamline expense management across all company departments. Integrated with both the BPM (Fluig, TOTVS) and the main ERP system (Consinco/TOTVS), this tool provided unparalleled visibility and control over financial operations, ensuring compliance and efficiency.

Challenges

Prior to implementing the Budget Control Tool, the organization faced several challenges:

  • Limited visibility into departmental budgets and expense tracking.
  • Manual processes that were prone to errors and delays.
  • Fragmented financial data, making it difficult to ensure compliance and strategic alignment.

Solution Implementation

The solution was implemented collaboratively with all departments, ensuring alignment with organizational goals. Key features included:

  • Real-Time Visibility: Dashboards and reports provided managers with up-to-date information on departmental expenses.
  • Automated Approval Processes: Integrated with BPM to ensure seamless workflows and compliance with approval hierarchies.
  • Detailed Expense Categorization: Allowed tracking by expense type and accounting categories.

Results and Benefits

The implementation of the Budget Control Tool delivered the following results:

  • Significant reduction in operational expenses through improved oversight and control.
  • Increased financial accuracy and compliance with company policies.
  • Empowered managers with actionable insights into their departmental budgets.
  • Improved decision-making through real-time financial data access.

Key Features

  • Integration with the ERP system for consolidated financial data management.
  • Customizable KPIs and alerts for proactive budget monitoring.
  • Multi-level approval processes for expense validation.

Strategic Impact

The Budget Control Tool had a transformative impact on financial management:

  • Aligned departmental budgets with strategic objectives.
  • Reduced time spent on manual budget tracking and reconciliation.
  • Improved collaboration across departments through shared insights.

Conclusion

This tool showcased the power of integrating technology into financial management. By enabling real-time insights, reducing errors, and streamlining processes, it enhanced operational efficiency and positioned the company for sustainable financial growth.